Uses /
Procurement
Manage, run and improve your procurement processes
Procurement process management is the practice of mapping, running and improving the procurement processes an organisation depends on – supplier selection, purchasing and goods receipt. Gluu combines process maps, work instructions, roles and live tasks in one place, so every procurement process is documented and actually followed.
Microsoft Preferred Solution
ISO 27001 compliant
What it is
Procurement process management is how procurement turns fragmented, person-dependent tasks into clear, repeatable processes. In Gluu, each process is a living map of activities, roles and work instructions that people follow directly – so supplier selection, purchasing and delivery run the same way every time, whoever is away. It is the same closed loop that runs the rest of your business, applied to procurement.
Why it matters
Why procurement teams put their processes in Gluu
One source of truth
No more procurement steps scattered across spreadsheets, inboxes and people’s heads. Every process lives in one place, current and visible to the whole team.
A consistent way of working
New joiners and stand-ins follow the same guided steps every time – so quality does not depend on who happens to be handling it.
Audit-ready control
Every change is versioned and every task is logged, so ISO, GDPR and internal-control requirements are evidenced without a scramble before the audit.
Outcomes
2x
more processes mapped
in the first year
“The fact that we have gained a comprehensive overview with a unified structure for our processes in Sport24 – it is invaluable.”
Jeanette Skree Kaltoft, ERP and Retail Consultant, Sport24
Explore procurement processes
Procurement process examples you can run in Gluu
Select supplier
Select, evaluate, approve and categorise suppliers consistently.
Change request to order
Change a purchase request and notify the vendor without confusion.
Procure services or products
Go from finding a provider to a sent purchase order in one flow.
Receive delivery
Receive, check and stock goods with nothing missed.
Manage fixed capital asset
Register, calibrate and maintain fixed assets on schedule.
Frequently asked questions
Procurement process management is the practice of mapping, running and improving core procurement processes so they run consistently instead of depending on individuals. It replaces scattered checklists and tribal knowledge with one living source of truth people follow.
Any procurement process – supplier selection, purchasing, goods receipt and asset management. Gluu ships with real procurement process examples you can adapt, and you can build your own with the AI assistant or simple mapping.
No. Gluu’s simple mapping and AI process creation let teams capture how work flows in plain language, while valid BPMN 2.0 stays underneath for anyone who needs it.
Every process is versioned with review and rollback, and every task is logged. That gives you an audit trail for ISO and GDPR requirements, and drift between the documented process and real work is caught instead of quietly accumulating.
Yes. Procurement owns and edits its own processes in Gluu, with work instructions attached to each activity for the people who carry them out – so changing a step does not need an IT project.
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