Gluu

UNDERSTAND

Avoid investing in
documentation that
no one uses

Gluu lets you turn your company’s business processes
into interactive guides for work. Simply let the right people map flows, add work instructions and assets to let everyone understand what should be done, who is responsible and how it should be done.

Explore how Gluu can help you get to ‘a common way of working’ ⬇️

Execute Improve
Understand
Workflows
Guides
Roles
Microsoft Teams
Office 365
Process Cycle Understand

PROCESS MAPPING

No more confusion about responsibilities

Gluu’s built-in process designer makes it easy to map activities to roles and clarify ‘who does what’.

Reduce confusion, misunderstandings and errors.

Jens Lund

“Good for making processes relevant for business users”

Jens O., Enterprise Architect, Information Technology and Services

Make complex, end-to-end process flows clear across all functions, roles, systems and robots. Explore Gluu’s Capability to implement end-to-end governance ↗️

Selected process mapping features
1-click-communications-with-gluu

1-click change communications

Automatic change summary and notification by email to the right users.

share-qr-code-with-gluu

Share outside Gluu with shortlinks for web and QR codes for mobile and physical assets.

map-with-bpmn-in-gluu

Map with BPMN 2.0

Turn on the full BPMN 2.0 notation language making it optional or mandatory to map processes using this convention.

processes-as-pdf-guides-with-gluu

Turn processes into PDF guides

Select the work instructions to include and make offline playbooks for processes or roles.

Use Gluu for all your SOPs, work guides and instructions. Explore Gluu’s Capability to visualize how work and systems fit ↗️

WORK INSTRUCTIONS

Avoid work instructions that are not connected with processes

Share video, SOPs, screen shots and files to turn your processes into interactive guides for how standard work must be done.

“Good visual way to show and structure processes and work instructions.”

Camilla L., Senior Process Konsulent, Telecommunications

Selected Work Instruction features
use-video-in-forms

Use video and images

Upload images or embed videos from any source and show on web or mobile. 

create-components-for-reuse-with-gluu

Turn instructions into reusable components

Mark a content selection to turn it into a component that can be reused by others.

link-external-assets-with-gluu

Link to SharePoint and Google Workspace files and folders to avoid duplicate content.

share-qr-code-with-gluu

Share outside Gluu with shortlinks for web and QR codes for mobile and physical assets.

share-with-suppliers-with-gluu

Share with users outside Gluu

Create links to share tasks with external users. This lets you involve suppliers and freelancers with ease.

mobile-apps-with-gluu

Mobile apps to involve the frontline

Android and Apple apps let frontline staff see work instructions, start and complete tasks and write comments.

CHANGE COMMUNICATIONS

No process changes that no one is informed about

7x faster from getting feedback to notifying the right colleagues about a change.

A closed-loop flow from change suggestion, discussion, approval and communicating the change to the right users.

Thomas Riisager

“Gluu lets me engage my clients staff in working with their business processes. Its great to be able to collaborate online via Teams and Gluu.”

Thomas R., Business Advisor, Management Consulting

Selected Change Communications features
agree-with-comments-in-gluu

Agree with and reply to comments

Get input from large groups of people quickly.

1-click-communications-with-gluu

1-click change communications

Automatic change summary and notification by email to the right users.

automatic-change-log-with-gluu

Automatic change log

Every change to any process or activity is automatically logged and shown in a searchable change log.

Involve your organization to keep your common way of working alive and updated at all times.

CHANGE CONTROL & RIGHTS

Stop managing processes from
the ivory tower

Let different people manage different processes and work instructions – without loosing control.

Explore Gluu’s Capability to implement end-to-end governance ↗️

“The best process tool that every process owner would wish for”

Anca C., Transition Manager, Oil and Energy

Selected Change Control & Rights features
1-click-communications-with-gluu

1-click change communications

Automatic change summary and notification by email to the right users.

edit-rights-by-activity

Manage edit rights by activity

Assign sub-editors and owners to specific activities in a process.

account-audit-log-in-gluu

Full account audit log

All user activity is logged and searchable for administrators via the account’s audit log.

Manage edit rights by process

Assign global rights or rights to manage specific processes or categories.

PROCESS ARCHITECTURE

Stop disconnected and duplicate processes

With a connected, multi-level process hierarchy where each process has clear owners and editors.

Explore Gluu’s Capability to visualize how work and systems fit ↗️

Julie norlys

“Our processes have been anchored from top to bottom in the group”. Read case

Julie Jensen, Process Consultant, Norlys

Manage your full work hierarchy and taxonomy in one place.

Selected Process Architecture features

Process connection maps

Filter to show – and navigate – how processes and activities connect.

Automatic process numbering

Define your numbering system and let Gluu manage 5-level numbering automatically.

labels-in-gluu

Label to group and find content

Use labels to tag any process, activity, comment or work instruction and make special collections.

shared-filters-with-gluu

Advanced, shared filtering

Create powerful filters to share specific collections with colleagues or in custom overview pages.

group icon

Publishing flow

Manage private/public and draft/live processes in the same place

Business problems that ‘Understand‘ helps you solve

road sign work instruction icon

Standardise work
Reduce complexity by making instructions easy to find and use from anywhere.

save time icon

ERP implementation
Save time and cost by using Gluu as a flexible layer on top of your ERP system. Connect with Dynamics 365.

certifications icon

Prepare for certification
Get 90% of the way to certification and avoid separate QHSE systems.

task icon

Meet compliance needs
Filter activities based on compliance needs such as ISO, risk and GDPR.

savings icon

Reduce IT and training cost
Reduce license numbers by knowing who needs access to which system.

reuse, lean icon

Improve processes
Reduce cycle and throughput time to save cost.

See what else
you can do
with Gluu:

Execute Improve
Understand
Process Cycle Understand

Explore how Gluu helps different roles ⬇️

Process-Manager-Persona-Hans

Process Leaders
avoid poor process
use and governance.

Quality-Persona-Kate

Quality Leaders
avoid quality systems that are separate from daily operations.

Operation-Lider-Persona-peter

Operations Leaders
avoid reinventing the wheel.

IT-Persona-Daniel

IT Leaders
stop being unsure how
IT systems support
business processes.

Consultand-Persona-Betty

Consultants
avoid leaving their clients
with just a slide deck.

IT-Persona-Daniel

ERP Project Leader
Lower the risk
of ERP project failure. 

Book an intro

Our expert will help you to assess if Gluu
can solve your process problems.

or call Sales Phone +45 7230 2070

Try Gluu for free

Start running cases

Sign up for a 30-day trial.
No credit card required.