GLUU FOR BUSINESS PROCESS LEADERS

Avoid poor process
use and governance

Collaborate on making consistent processes that are easily shared. This means more usage.

You can also manage your process governance by connecting people, instructions, systems and bots. This means lower risk and fewer errors.

See how Gluu helps Business Process Leaders ⬇️

PROCESS & WORK GUIDE

No more processes that are not used by employees

Gluu lets you turn process maps into simple, interactive guides for work with work instructions, assets and tasks.

This makes them relevant for employees in real work situations leading to 10x more usage and updates.

“Great software, easy to use, extremely visual and possible to build without any IT knowledge.”

Kion S., Partner

View the process map to see ‘who does what’, then click activity to see ‘how work is done’ and write a comment if you have ideas or questions.

Easier for employees to find the right assets

Connect processes with the right instructions, templates, links and other assets.

Map simple or
advanced with full BPMN 2.0

Create simple maps for people or advanced maps to guide IT projects.

Align folders and process steps

Create a predefined case folder in SharePoint and ensure a 1-to-1 relationship between processes and work folders.

Ensure the right templates are used

Align process flows and templates so the right versions are used.

Let users access content in any work situation

See work instructions and complete tasks via QR codes, mobile apps, PDF guides or short links.

Each process can be managed by a separate team to increase buy-in and keep processes updated and useful over time.

Delegate process ownership effectively

Let process owners and manage specific processes without impacting the architecture.

Empower process owners to manage bots and AI

Update automations
and AI with new
business rules just by changing the process map.

Keep process owners active

Understand who is (not) keeping processes updated.

Execute E2E process flows

Run processes as cases across functions and systems.

Manage that critical tasks are done in time

Set up scheduled tasks to manage process owners.

PROCESS OWNERS

More active
process owners

Delegate process maintenance and communications to process owners that are the real subject matter experts.

Gluu lets you do this while ensuring control and consistency across the organization, so delegation doesn’t mean loss of control.

“The best process tool that every process owner would wish for”

Anca C., Transition Manager, Oil and Energy

PROCESS GOVERNANCE

The end of disconnected processes, assets, bots and people

Business users connect their processes with the relevant files, bots and systems to turn them into useful guides for work.

A useful by-product are realtime asset connection maps can guide IT and improvement projects.

This means faster improvement delivery times.

“Our processes have been anchored from top to bottom in the group”. Read case

Julie Jensen, Process Consultant, Norlys

As business users add processes, instructions, assets and systems, a bottom-up and real-time enterprise architecure view appears.

Inform Enterprise Architecture decisions

Full overview of process, role, asset and system connections.

Train large user numbers easier

Run onboarding and training cases to raise process awareness among employees.

Manage multi-level process hierarchies

Organize and number processes in up to five levels for east drill-down.

Update bots and AI automatically

Change bots and AI just by changing process flows.

Monitor critical tasks

Manage that tasks are done in time with role-based task calendars.

Gluu will start a change wizard to help you decide if a version is needed and notify exactly the people that need to know.

Automatic revision management to save time

Simple wizard ensures a closed loop from change to communcations.

Roll-back to earlier versions

Restore earlier versions if needed and avoid any risk of delegating ownership.

Personalize employee updates for higher relevance

Update just the people that have a role in the process.

Automate revision approvals

Set default approvers and add new approvers for each revision.

CHANGE MANAGEMENT

Avoid processes falling behind learning

Reviewing, approving and communicating changes takes a lot of time. This slows updates and often results in process documentation evolving slower than practice.

With Gluu process managers can manage each change automatically in a closed loop flow. Reports show that this saves 88% of the time compared with Visio and SharePoint.

“We have been able to increase revenue by 30% with the same headcount due to our digitalization with Gluu.”

Kim Larsen, CEO, VME A/S

PROCESS IMPROVEMENT

Reduce improvement idea loss by 90%

Gluu lets you manage ideas from when they arise in the work situation, through analysis and approval and until they are finally rejected or implemented.

This shows your colleagues that their improvement ideas are valued.

“With the Gluu platform, we are able to find new improvement opportunities, as it is easier to understand and optimise our cross-functional processes from initial order taking all the way through to production.” Read ca se

Jakob Lund,
Factory Manager