PROCESS MANAGEMENT GLOSSARY
What is Process Management Lifecycle?
The process management lifecycle is a term referring to the phases used in continuous improvement.
As mentioned above, business process management is a discipline consisting of 5 phases: design, modelling, execution, monitoring, and optimisation. Let us explore each phase further.
5 Phases of Process Management Lifecycle
Process Design encompasses both the identification of existing processes and the design of “to-be” processes. Areas of focus include representation of the process flow, the actors within it, alerts & notifications, escalations, Standard Operating Procedures, Service Level Agreements, and task hand-over mechanisms.
Modelling takes the theoretical design and introduces combinations of variables (e.g., changes in rent or materials costs, which determine how the process might operate under different circumstances).
One of the ways to automate processes is to develop or purchase an application that executes the required steps of the process; however, in practice, these applications rarely execute all the steps of the process accurately or completely. Another approach is to use a combination of software and human intervention; however, this approach is more complex, making the documentation process difficult.
The Monitor Phase is where process performance is measured. Monitoring encompasses the tracking of individual processes, so that information on their state can be easily seen, and statistics on the performance of one or more processes can be provided. An example of tracking is being able to determine the state of a customer order (e.g. ordered arrived, awaiting delivery, invoice paid) so that problems in its operation can be identified and corrected.
Process optimization includes retrieving process performance information from the modelling or monitoring phase; identifying the potential or actual bottlenecks and the potential opportunities for cost savings or other improvements; and then, applying those enhancements in the design of the process. Overall, this creates greater business value.
Further resources on process management lifecycle:
Source: IT Knowledge Portal, Business Process Management